Among matters considered and discussed at the September meeting of Saundersfoot Community Council were the following:

Matters Arising from the Minutes

The clerk advised the council that no further concerns had been received appertaining to A Frame signs.

Clr. Baker reported that both the old inflatable collection and tool collections had had a good response.

Clr. Baker advised the council that he would be attending a meeting to discuss the responses received appertaining to the Long Course Weekend road closures.

Clr. Ludlow advised the council that the commemorative poppy was now installed within the Sensory Garden, but due to the positioning of the post, a small area of painting would be required to the lamppost behind the poppy. Clr. Sefton proposed that this painting work be completed by Clr. Ludlow, with all council in full agreement.

PLANNING

52 Sandy Hill, Saundersfoot. Demolition of existing garage and provide new side/rear extension, together with replacement cladding and external works. The council did not have any objections or concerns regarding this application. It was considered to be within keeping of the surrounding dwellings and makes good use of the plot. It was noted that the proposed new building was situated up to the boundary.

16 Ocean Point, Saundersfoot. Timber framed garden store. The council considered that the proposed wooden structure was an improvement to the current structure, although, it was noted to be a large structure.

CORRSPONDENCE

Correspondence between the Clerk, Tree and Sons and The King George V Playing field Trust. The council were approached by Messrs Tree and Sons Contractors requesting permission to use a small area of land behind the Bowling Club as a temporary compound, for building plant, while they carry out certain works to Bethany Flats. Tree and Sons had approached other persons for use of their land, but felt that the council could offer the best solution. The clerk advised the council that the Pembrokeshire Coast National Park Planning Authority and the King George V Playing Fields Trust had been advised of the request and their response was awaited. It was agreed that once the various parties give consent to this area being used, a meeting will be called to discuss matters further with Tree and Sons.

Email received regarding the ‘Back Lane’ in Sardis advising the council that the road edges were being worn away causing a hazard to road users. Clr. Baker would talk with Pembrokeshire County Council regarding this matter.

Thank you received from Sardis Parks and Gardens for the donation received from the Saundersfoot Community Council.

Thank you received from Saundersfoot Historical Society for the donation received from Saundersfoot Community Council.

Email received from Mr. Simon Hart MP office appertaining to the recent planning application submitted by the Saundersfoot Community Council relating to the proposed pay and display car park on land in the ownership of the council. The clerk read out the letter received and the response sent.

Letter received raising concerns appertaining to the recent planning application submitted by the Saundersfoot Community Council relating to the proposed pay and display car park on land in the ownership of the council. The clerk advised the council that this letter had been passed on to the planning authority.

Letter received from the Saundersfoot Bowling Club advising the council of their support of the proposed pay and display car park. The clerk advised the council that this letter had been passed to the planning authority.

Letter received from Saundersfoot Harbour CEO requesting certain information appertaining to the proposed building hoarding due to be erected in part of the Sensory Garden while building works are taking place. Following discussion it was agreed that the hoarding can be placed where depicted with the following considerations:

A photographic legend is compiled depicting the current state of the garden to include the stone wall in the area between the small walkthrough gate off Cambrian Terrace and the corner of the building proposed to be demolished. This wall to be left in situ if possible, but if so required to be rebuilt as is.

The path along the buildings to be demolished is not to be excluded from the garden, i.e. the hoarding to be placed between the buildings and the pathway. Any planters/borders/plants interfered with during the building works to be reinstated as per discussions with the council.

The hoarding to be painted green, if agreed by the planning authority.

Further information to be forwarded to the council appertaining to the offer of a doorway leading from the new building into the Sensory Garden. (If the council agree to a doorway, it is only to be opened by prior arrangement). The council will consider any information received at the October meeting.

The council were advised that a meeting had been arranged between Clrs. Boughton Thomas and Williams BEM and Mr Michael Davies. All further decisions to be made by full council.

SPEEDING CONCERN

To consider a solution to deter motorists from travelling at excessive speeds along the B4316.

The clerk advised the council that a letter had been received requesting the council to consider the issue of speeding vehicles along Stammers Road area.

Clr. Hayes MBE advised the council of motorists speeding past St. Issell’s Church. It was established that the speed limit along this stretch of road is 60 miles per hour so any persons travelling along that stretch of road at a speed under 60 mph are not speeding. The council agreed that this is a very problematic length of road, with cars often mistiming the corner by St. Issell’s Church and diverging off the road into the grass verge or stream. The council considered all comments made by the member of the public present. Clr. Mattick proposed that the clerk and himself liaise and prepare a report to present to the Pembrokeshire County Council regarding potential traffic calming possibilities and the lowering of the speed limits to all roads into/out of the village; Clr. Upham seconded the proposal, with all council in full agreement.

County Councillor’s Report

County Hall: Cabinet changes, following the stepping down by Clr. Pat Davies, there has been a review of positions with new Cabinet members. Clr. Baker advised that he is now cabinet member for infrastructure, licensing and major events, with his planning responsibilities now in the capable hands of Clr. Jon Harvey

The new kerbside collection arrangements for recycling and waste will be rolled out on November 4. Clr. Baker offered to arrange a presentation by officers to the Saundersfoot community.

Ward: Clr. Baker offered his thanks to the huge efforts by the PCC street cleansing team following an extremely busy August Bank Holiday weekend. He suggested that the community council could write a letter of appreciation.

The recent road traffic collision which demolished the street lighting column and new CCTV camera will not be replaced for up to eight weeks due to the delivery period of the new column. Clr. Baker added that he was grateful that nobody was injured in the accident.

Clr. Baker reported that he had recently met with highway officers to review the mini roundabout at the harbour entrance, the varying means of using the roundabout were noted, as well as a car travelling the wrong way on Milford Street. A number of options for reconfiguring and repainting will be provided for consideration

Saundersfoot Chamber for Tourism

An application has been made to the PCC Enhancing Pembrokeshire panel, with a range of initiatives and capital bids included to build on the success of the popular events which add to the vibrancy of the Saundersfoot community.

The clerk was to send a letter of thanks to Mr. Richard Brown, Pembrokeshire County Council, for his organisation regarding the emptying of rubbish bins over the Bank Holiday period.

Reports from Committees and council representatives

Clr. Upham – on behalf of the Grounds Committee. Following a recent inspection of the two cemeteries at St. Issell’s Church by the Grounds Committee, Clr. Upham proposed that a meeting is held with the Grounds Contractor to establish which graves to clear of saplings and overgrowth. Clr. Hayes MBE seconded the proposal, with all councillors in full agreement. The clerk was to arrange a meeting.

Clr. Cleevely on behalf of Saundersfoot Policing Forum meeting. Present PCSO Kendall, Superintendant Ross Evans, members of the public.

According to the road policing unit it was possible to prosecute parking on zig zag lines with a photo of the offence. ?

There was a problem with young persons jumping into the sea off the harbour wall ?

Shoplifting across the county was increasing ?

There was a reported increase in thefts from oil tanks. ?

Concerns were raised regarding the opening hours of the Sands Night Club.

Concern was expressed regarding vehicles travelling through the village.?

Clr. Boughton Thomas on behalf of the Village Working Party. The approximate number of persons using the land train through the summer was just under 3,000 adults and over 1,000 children.

Clr. Mattick on behalf of the Projects Committee – EE mast. It had been brought to Clr. Mattick’s attention that the Saundersfoot Sports and Social Club were also approached, time unknown and by persons unknown by the council, to address the possibility of a telecommunication mast being placed on the sports field. The council were totally unaware of this fact. Clr. Mattick proposed that a meeting be held with representatives of the Sports and Social Club to discuss this matter further. Also to confirm the precise positioning of the EE mast before any construction works commence as a slight difference of positioning has been noted between the plans as submitted by EE and the plans submitted by Saundersfoot Community Council appertaining to the proposed pay and display car park. Clr. Upham seconded the proposal,with all council in full agreement. ?

Clerk’s Update ?

The Clerk advised the council that: ?

Certain works had been carried out in the old cemetery of St. Issell’s Church by persons unknown. A large bush had been removed and certain branches cut from trees along the wall. Although this was considered to be an improvement, concerns were raised as the clerk and council had not authorised any works to take place and were totally unaware that they were being carried out. ?

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Agenda Items:

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To consider an offer made to the Saundersfoot Community Council to gift a defibrillator to be situated within Sardis. Clr. Boughton Thomas advised the council that an offer had been made to supply and maintain a defibrillator within Sardis, to be placed within the unused phone box. Clr. Boughton Thomas proposed that this offer be accepted; Clr. Sefton seconded the proposal, with all council in full agreement. The clerk to write a letter accepting the kind offer.

To consider the use of the Sensory Garden by the Chamber for Tourism over the Christmas period. Clr. Baker advised the council of the request made by the Chamber for Tourism to use the Sensory Garden as an enchanted woodland over the Christmas period. Clr. Beedles would be liaising with the council and the Chamber for Tourism regarding this proposal. The proposal was to:

Use Heras fencing to fence the Sensory Garden off for weekend use only over a three-week period. This can be decorated with lights. ?

The use of lights and props with sound effects to portray an enchanted forest. ?

Persons accompanying visitors around the garden.

The possibility of a gift for each child visiting the garden?

Insurance - The props and figures to be insured by the Chamber for Tourism, with the Community Council to be responsible for public liability insurance. This heading had been diarised for the October meeting. ? ?

Correspondence received appertaining to Library Services. Clrs. Baker and Boughton Thomas advised the council that they, along with Clr. Sefton, had attended a meeting with Mr. Mike Cavanagh regarding the current funding of library services throughoutt Pembrokeshire. The clerk was to forward the information received from Mr. Cavanagh to all councillors. Clr. Cleevely proposed that Mr. Cavanagh be invited to a special meeting to discuss matters further; Clr. Hayes MBE seconded the proposal, with all councillors in full agreement.

To consider and establish a date for the Projects Committee meeting and to also give further consideration to inviting Neil McCarthy from Pembrokeshire County Council to advise regarding the children’s playground equipment.

Clr. Sefton proposed the Mr. Neil McCarthy be invited to the October meeting to discuss the current state of the play park and the equipment therein; Clr. Baker seconded the proposal, with all councillors in full agreement.

Date for the next meeting - October 3.