Planning - None received. Discussion took place regarding the recent building works that have commenced on a property within the village.

The Clerk to make further enquiries with the Planning Officer and distribute any information received via Email to all Councillors.

Correspondence Received

Email from Pembrokeshire County Council – Reminder of the closing date for any comments regarding the Boundary Commission Consultation (September 24). Discussion took place with the Council agreeing that they would not comment on this.

Email from Pembrokeshire County Council – Notice of change to Pembrokeshire Coast National Park’s Off Street Parking Charges.

Email from Pembrokeshire County Council- advising of the recent employment of

enforcement officers who will be patrolling the streets of Pembrokeshire handing out on-the-spot fines of up to £150 to anyone failing to keep the County clean and tidy.

Remembrance 100 years celebration

The Clerk circulated, amongst Councillors, information relating to the Poppy Wreaths available. Clr Preston, via an Email received by the Clerk, suggested that a special Wreath be purchased this year to mark the 100th year of the RAF.

Clr. P Bradbury proposed that three standard Wreaths and one RAF Wreath be ordered; Clr. D’Arcy seconded the proposal with all Council in full agreement. The Clerk to order the Wreaths.

Discussion took place on who should lay the wreaths. It was concluded that: Clr. Jon Preston be invited to lay the RAF Wreath as an Ex-serviceman of the RAF; Mr. James D’Arcy be invited to lay a Wreath on behalf of Ex-servicemen and women; Clr. P Bradbury on behalf of Penally Community Council.

Contact to be made with the Ministry of Defence to invite any serving personnel to the Remembrance Service and to lay a Wreath.

The Service will commence at St Nicholas Church, Penally at 10 am with its conclusion at the site of the Remembrance Memorial for the Act of Remembrance.

Speed-watch update

The Clerk is awaiting contact from Pembrokeshire County Council. This heading has been carried over to October.

Update on building works behind the old Night Owl building

The Clerk advised the Council that following an exchange of correspondence with Pembrokeshire County Council’s Planning Department it has been established that an Enforcement Officer will be visiting the site shortly.

Points of concern raised by Councillors included: The commencement of works very early in the mornings circa 7 am, seven-days-a-week; The removal of a considerable amount of trees to one certain area of the site; The possible damage to private drainage system that could possible not be marked on any plans due to them being privately installed; Confirmation that works are being carried out as per the Conditions imposed by Pembrokeshire County Council Planning Department.

The Clerk to enquire if Councillors may be present at the site meeting, if not to raise the above concerns and request a written report of the site meeting.

Documents for adoption

Clr. Hancock proposed that Penally Community Council adopt the GDPR – Data Protection Notice; Cllr Neil seconded the proposal with all Council in full agreement.

Clr. Hancock proposed that Penally Community Council adopt the Standing Orders (as emailed to all councillors on August 9); Clr. D’Arcy seconded the proposal with all Council in full agreement.

Clr. Hancock proposed that Penally Community Council adopt the Code of Conduct (as emailed to all councillors August 9); Clr. Neil seconded the proposal with all Council in full agreement.

The Clerk circulated a copy of the renumeration report for 2017/18, as per the requirements of the Welsh Renumeration Panel. Nil payments had been made. Clr. Hancock proposed that this was a true record, that nil payments had been made to any Councillors at that time and the record should be signed as such; Clr. Dessent seconded the proposal with all Council in full agreement. Clr. P Bradbury signed the Renumeration for 2017/18

Petanque Court/team update

It was reported that 24 members of the public are interested in starting a Petanque Club. To move this forward a meeting will be held, a Committee formed and the appropriate legalities investigated ie insurance, rules, income etc.

Ideas of location of a Petanque Court included an unused area of the Community Playing field which is in the sun most of the day.

Ideas of funding included the Second Homes Council Tax Grant scheme and the Community Chest Funding.

Christmas lights

The Clerk circulated several quotations for replacement Christmas lights. Following a discussion, it was agreed that further information was required.

Clr. P Bradbury proposed that a budget of up to £140 be allowed and upon the receipt of further information via Email a decision can be made a replacement lights ordered by the Clerk; Clr. Neil seconded the proposal with all the Council in full agreement.

Welsh Audit Report

Clr. P Bradbury gave a brief report to the Council on the various communications between the Welsh Auditors, The Clerk and himself and what actions are required by the Council.

Clr. Bradbury proposed that a General Meeting of the Council is to be held on Sunday, September 30 within the Village Hall at 11 am.

A Notice to be placed in the Tenby Observer one week before the General Meeting of the Council and the agenda be published on the website and on the two village notice boards (September 21); Clr. Hancock seconded the proposal with all Council in full agreement. The Clerk to arrange the above proposal.

Additional bins provision

The potential provision of additional bins to alleviate the random dumping of dog mess bags along the village roads was discussed.

Clr. Hancock advised the Council of the ever increasing amount of rubbish and bags of dog mess left along the grass verges surrounding Penally Village. Discussion took place including the possibility of introducing further bins, the employment of contractors to clean these areas and that a local resident has offered to pay for the installation and upkeep of a ‘dog mess clean up station’.

Clr. D’Arcy proposed that the Clerk, on behalf of the Council, write to each of the caravan park owners/managers reminding them of their responsibilities to provide suitable facilities for dog owners to clean up after their dogs and dispose of such waste; Cllr C Bradbury seconded the proposal with all Council in full agreement. The Clerk to write suitable letters.

Village Warden

A short discussion tock place regarding the current worksheet used by the Village Warden. This heading has been postponed until the December meeting.

Date for October Meeting - Wednesday, October 10 at 6.30 pm.